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Incorporated in 1998, SSI is Talent Defined. We focus on innovative recruiting techniques and relationship building to support our customers throughout the U.S. and Canada by providing contract, contract-to-hire, and direct hire services for IT, Engineering, and Professional roles. The letters “SSI” are representative of our values. We are a professional, progressive, passionate, and expressive company and our goal is to assist both our clients and consultants as a trusted advisor.

All SSI jobs
USD 0.0 - 0.0 / hr
10 applicants
posted about 3 years ago

Job Description

Location: Englewood, CO

Duration: 5 months-1 year

Job Summary / Purpose

  • Provides high-level administrative support services to an assigned leader, or group of leaders, and/or department(s).  Exercises discretion and independent judgment while performing key job responsibilities.  Reports to a leader at the manager, director, vice president or senior vice president level. 

Essential Key Job Responsibilities

  • Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available
  • Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported
  • Creates and edits documents, spreadsheets, presentations and organizational charts; additionally is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed
  • Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources
  • Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed
  • Follows (and may create) procedures and maintains procedural documentation
  • Prepares for and supports meetings including scheduling and preparing appropriate meeting space, ordering catering, providing hospitality services to guests and assisting with materials, presentations and other resources as requested
  • Independently plans, organizes and oversees large scale meetings and/or conferences ensuring that critical needs and all details are considered and addressed (includes site selection, contract management, agendas, materials production and coordination of presenters and other resources); may include group travel coordination
  • Records and creates high level documentation of meeting minutes based on knowledge of the business
  • With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders
  • Proofreads and edits others' communications before distribution
  • Administers distribution lists
  • Administers collaboration communities on Inside CHI
  • Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results)
  • Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines
  • Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader's budget responsibilities
  • Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action
  • May assist with editing timekeeping records
  • Cross trains to learn unique responsibilities of peers within the department/group
  • Gains in-depth specific knowledge about their particular department/group and the organization to build business acumen; develops an understanding of the interconnectedness of departments/groups; applies knowledge in daily work
  • Provides back-up administrative coverage for peers ensuring all internal and external customers are served (back-up coverage may be requested for another department or group as well; requested by manager and based on business need; ASG members function as a team for the organization as a whole; may include answering another leader's phone or responding to inquiries to ensure seamless customer service)
  • Secures back-up administrative coverage for their own absences
  • Coordinates administrative projects and leads committees
  • May participate in CHI committees on a volunteer basis or as requested (volunteer assignments must be approved by supervisor in advance)

Non-Essential Job Responsibilities

  • Other duties as assigned by management

Required Education for Staff Job Levels:

  • Bachelor’s Degree (Four-year degree)

Required Minimum Experience:

  • Six years of administrative experience

Required Minimum Knowledge, Skills and Abilities

  • Able to interact and communicate verbally with a wide range of personalities, both internal and external customers
  • Knowledge of and ability to apply structure and content of English language including meaning and spelling of words, rules of composition, grammar and punctuation (in both written and verbal communications)
  • Able to employ active listening techniques in all interactions with others
  • Able to write correspondence  for oneself or on behalf of a leader with minimal direction
  • Demonstrates high level proofreading and editing skills
  • Able to synthesize information into a format that is useful to the audience for oneself or on behalf of a leader
  • Able to share information in written, verbal or presentation format clearly and articulately
  • Able to read, write and verbally share information and ideas in a clear and organized fashion
  • Able to compile information, run standard and prepare complex customized reports, develop and distribute business correspondence, and develop/maintain procedure manuals
  • Able to interpret a variety of instructions furnished in written, verbal, diagram, or schedule formats
  • Independently observes, gathers, receives, and otherwise obtains information from all relevant sources to complete daily work and projects
  • Able to develop complex documents, spreadsheets, presentations and meeting minutes independently
  • Able to lead administrative project teams or committees
  • Able to perform intermediate functions using Microsoft Excel
  • Able to perform advanced functions using Microsoft Word, PowerPoint and Outlook
  • Able to navigate Internet
  • Able to apply concepts of basic mathematics (i.e. calculate quantities and dollar amounts), compute statistics and assist with standard budget spreadsheet preparation